Interim Operations Manager - Community Fitness
- San Mateo County Community College District
- Location: San Mateo, California
- Category: Admin-Other Administrative Positions
- Posting Date: 06/09/2023
- Application Deadline: Open until filled
Job Description
Posting Number
20141591SPosition Title
Interim Operations Manager - Community FitnessLocation
College of San MateoDepartment
Community FitnessPosition Number
1C0517Percentage of Full Time
100%FLSA
Exempt (does not accrue overtime)Months per Year
otherIf other, please specify
Through December 31, 2023Min Salary
$91,668 (annual)Max Salary
$116,112 (annual)Position Type
Administrative/Supervisory PositionsWho We Are
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty and classified staff, administration, students and community partners.
The College and the District
The San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 20,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College District’s Educational Services & Planning website.
Who We Want
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.
The Position
Reporting to the Athletic Center Manager, the Operations Manager – Community Fitness (OMCF) provides overall leadership and coordination of fitness programming, membership sales, front desk, and facilities at College of San Mateo. Public contact is extensive and includes staff, students, the general public and campus visitors. A high degree of independent judgment and creativity are required to resolve minor and major problems that arise. The Operations Manager – Community Fitness (OMCF) supervises the work of classified, and other staff and student assistants as assigned. The OMCF executes duties consistent with District and college mission statements and values. The OMCF shall schedule use of the facility in such a way as to preserve the primacy of the academic program and other college users while accommodating the needs of the community during the unassigned time periods. The OMCF is responsible for implementing safety protocols as required by statute and District regulations. The OMCF practices cohesive team managing strategy, with interdepartmental relationship development, daily focused coordinating and managing efforts. Monthly operational goals are required and include budget, student, faculty and community membership; fitness programming, including collaboration with Kinesiology, Athletics and Dance (KAD) division deans, professors, athletic team coaches, and fitness center instructors of Pilates, group exercise and personal trainers. The OMCF is responsible for overall management of the fitness facility and equipment operation, maintenance and capital improvement recommendations. The OMCF helps develop and implement operational procedures for staff. The OMCF ensures that the fitness facilities are in compliance with state and county standards.
Duties and Responsibilities
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
- Safety compliance
- Drive operations on a daily basis to budgetary goals
- Participate in the hiring of staff
- Develop facility and program scheduling that assures the primacy of KAD division needs. The scheduling of facilities for the general college, community fitness and aquatic members and rental requests from the community are made in that order
- Manage and maintain safety records, certifications and student work-study hours
- Manage budget to goal through scheduling, time-sheets review and labor reports
- Maintain strong revenue streams and increase program and rental opportunities
- Develop and track the operations budget. Continually seek cost reduction opportunities while working with SMCCCD inter-departmentally
- Identify and approve new sources of revenue
- Oversee fitness, membership sales, and front desk operation supervision and internal communications
- Coordinate and supervise maintenance directly with campus facilities or company partners to include scheduling necessary maintenance, repairs, and upgrades
- Train incoming staff to align with culture, student, faculty, and community service
- Train incoming staff on hourly reporting software and create backup substitute options
- Provide general customer service; assist with signage, schedules, and website updating and develop and design surveys to review, summarize, and make department recommendations
- Manage and coordinate special student member events
- Coordinate with supervisors to ensure all team members have an American Red Cross certification on file and to provide on-site CPR training
- Maintain and assure professional customer service standards in all departments
- Order equipment and supplies to budget in support of programming
- Implement and actively structure daily safety, security, and risk management policies
- Review and support security and access related to the overall facility
- Recommend and review contracts, invoices, and special event requests
- Work with supervisors to guide and improve existing programs
- Review social media, pool website, and online marketing, with response and update recommendations
- Create worksite sustainability outline, courting and developing team relationships while assuring ease in an effective, efficient, diverse, and multicultural environment
- Develop professionally in aquatics through resource, conferences and trainings
- Actively participate in student and faculty wellness improvement by personally instructing a minimum of 2-3 group exercise classes weekly
- Assist in the wellness of the student, faculty, and community participants
- Attend and actively participate in staff meetings and professional training
- Assist and perform other duties as needed to cohesively support overall fitness and wellness goals targeted at student, faculty and community improvement
Minimum Qualifications
- Bachelor’s degree in an academic major relating to this position from an accredited college/university OR an equivalent combination of education and experience
- Minimum of 3 years of related facility management and operations experience, including fitness instruction and training
- Current CPR Certification
- Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff
- Must be available for team support during “call-outs,” special events, after hours responses which may include; evenings, weekends and or holidays. Must be available for after hour notifications
Knowledge, Skills and Abilities
- Program development, knowledge of industry best practices
- Proficiency in Microsoft Office and Excel
- Understanding of SMCCCD culture, policies, and procedures
- Knowledge of safety policies, practices, procedures and requirements of the Fitness and Wellness Department and SMCCCD
- Illness and Injury Prevention Plan knowledge
- Strong leadership, integrity driven, daily demonstration of efficient, ease of interpersonal skills towards team, interdepartmental stakeholders, students, faculty and community
- Experience with payroll software, budgeting outlines, reporting review
- Excellent organizational skills with demonstrated written and oral follow-though and highly focused upon attention to detail
- Critical thinking skills, flexible problem-solving resourcefulness
- Experience working with adults and youth in a variety of aquatic and related outdoor programs
- Demonstrated service orientation and program management
- Sound judgment aimed toward employee sustainability
- Ability to work independently under pressure and meet deadlines
- Effectively establish and maintain productive working relationships within a diverse, collaborative, multicultural, interdepartmental environment
- Ability to provide clear communication to team members, promote safety and enforce safe work practices
- Ability to work in an environment that is occasionally stressful
Physical Requirements
Exposure to indoor and outdoor environments, seasonal heat and cold or adverse weather conditions. Must be able to perform duties of a physical nature, including standing, lifting, sitting, walking and swimming.
Preferred Qualifications
Significant training and experience relating to the duties of this position such as: one year of formal training, internship, or leadership experience reasonably related to this administrative position and to the services provided in the programs administered.
Benefits
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.
Open Date
06/09/2023First Review Date
06/26/2023Open Until Filled
YesSpecial Instructions Summary
Required Application Materials All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/
Conditions of Employment
Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
EEO Statement
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Accommodations
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form
Annual Security Report
San Mateo County Community College District’s (SMCCCD) 2021 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2021 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2021 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2021 Annual Security Report is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures and resources.
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